It is well said that a business is like an airplane: It has to work throughout the time. Well-serviced or finely tuned, the company should operate and continue working for both owners and consumers in the same way. Unfortunately, inefficiency is the truth. As we know, the world is becoming increasingly competitive; it has become essential to make your business more efficient. With many companies struggling for their slice of market share, there is no room for those who don’t have streamline in their business processes. As Peter F. Drucker said, work is a process, and any process always requires to be controlled. Therefore, to make work productive, it requires building the appropriate controls into the process of work. Effective time and resources management gives you control of your day. It is the cornerstone skill that will help you with everything from increasing productivity to building good habits, setting proper goals, avoiding burnout, and finding work-life balance. In this blog, we present some best practices for managing the time and resources of your business effectively.
Set and track attainable goals
First, you need to step back and think about what you want your team to be working on. Define critical goals and take into consideration your team’s capacity to execute on them. Make sure you have proper processes and consider xTimesheet software to track your progress. Also, don’t forget to keep the goals attainable. Assigning one comprehensive project even with a fair deadline could be immense. Alternatively, breaking extensive projects into smaller ones shows clear progress and drives teammates toward the final product.
Clarify roles and tasks
The next step is one-on-one communication with your team members to communicate the priorities and expectations for their roles. Firstly, describe the top two or three high priority tasks you want them to focus on. Then find out the estimated time your employees should invest in these tasks. Simultaneously, it helps them understand the expected quality of work. Also, make sure to explain the result you are trying to achieve. And finally, give your employees the freedom to work in the best possible manner.
Give and receive feedback
Develop a custom of trust in your team, providing constructive and meaningful feedback regularly. For instance, ask about the challenges, issues faced by your employees, how we can help them to manage their time more effectively, and whether they need more resources. xTimesheet helps make sure the process is useful, and all employees are performing to the best of their ability.
Don’t let meetings ruin your productivity
Improve the way you run meetings. Although meetings have a bad name in terms of performance, you need to share all the required information with them and make decisions. Invite only those who need to be involved, create a goal-oriented plan, and sum up every meeting with clear resolutions and goals. As a consequence, the meetings will gradually decrease. Try to conduct daily a crisp ten minutes meeting to get a clear idea about things. Also, don’t be afraid to experiment. You can go for stand-up or walking meetings, and you will benefit from your health.
Get all your team under one roof for the ongoing projects
Teamwork gets messy and mixed up without a centralized space to manage projects effectively. In the same manner, collaboration software is especially important if your coworkers are located in different offices and work remotely. The problem is that one can be quickly confused about where all project data is located, who is doing the tasks, how much they have done, and how much work is left? Having a real-time planning tool accessible from everywhere, your team won’t get sucked into hours of meetings and email correlation. Project management software such as xTimesheet can help coordinate all the activity in one easy-to-manage, simple fluid web-UI based tool.
Don’t overdo…
Less is more. There can be several methods and tips the company can utilize. Without pre-established business processes at the office, productivity is hampered, instead of getting improved.
… and don’t stopover
Productivity can never be achieved by accident. If you will not be disciplined with your actions while trying to improve your team productivity, the only goal you’ll reach is wasted time. To increase productivity in the workplace, you need to monitor your company’s workflow continually and never stop.